In furtherance of its ‘Green Initiative in the Corporate Governance’ the Ministry has issued clarification to enable the corporates send copies of Balance Sheets and Auditors Report etc., to the members of the company as required under section 219 of the Companies Act, 1956 through electronic mode after fulfilling certain basic conditions being:-
- Grant of advance opportunity to members to register and change their e-mail id with the company from time to time
- Complete display of documents on company website and the advertisement to such to be issued in Advertisement
- In case any member has not registered his mail id, procedure specified u/s 53 to be followed for sending documents
- Physical copies to be made available to members insisting for the same.